It seems like we can’t watch the news without hearing about a massive corporation that has experienced a security breach. You might wonder how breaches in security seem to happen so often. As a business owner, it is of utmost importance to take the proper measures to ensure the safety of the information you store. That is why it is so important for companies to maintain proper security. Read on to learn more about what security measures every business should follow.
Just as you regularly update broken structures to keep your property safe, you must also maintain your security software. You might assume that once you install your security software, you can leave it to do its job forever, but that is not the case. You should perform regular security audits throughout the year to determine if there are any vulnerabilities in your company’s software. Vulnerabilities can develop quickly, so it is a good idea for your IT department to double-check your software and install regular updates throughout the year.
Often, businesses will obtain a wide variety of private and sensitive information about the company, its employees, and its consumers. By law, each business has a duty to protect that information lest they face fines and issues from the Federal Trade Commission.
There are many myths about what document destruction entails, but as a business owner, fully and accurately understanding your legal obligations is crucial. In many cases, you must destroy or shred your documents in order to safeguard your company and its consumers. Data destruction is also a great way to eliminate sensitive or outdated information that your company no longer uses.
Data encryption is one of the most useful security measures every business should follow. Data encryption makes all your sensitive documents indecipherable through an encoded format. In order to access that information, you must have the decryption password or key.
You can encrypt your data using a wide variety of software and algorithms, making the encryption process more unique and inaccessible. In fact, you might even have to install data encryption software to abide by compliance standards.
You’ve likely entered a password only to receive a notification that it is not strong enough. You can’t understate the value of a secure, strong password. Many hackers can infiltrate your software easily, accessing consumer information if your employees utilize basic and well-known passwords.
As such, make sure to inform your workforce that they shouldn’t include common words, phrases, or personal data in their work passwords. Moreover, it is a great idea to instruct employees to change their password every 90 days. This measure is standard in the business world, as it is a simple way to keep information safe.